Managing and accessing finished thesis
projects is a daunting task for research and capstone coordinators at the
Makilala Institute of Science and Technology (MIST). The conventional approach
of storing these projects in physical archives often leads to significant
delays, as the sheer volume of completed projects makes the archiving process
time-consuming. Verifying whether a project title already exists is crucial for
timely approval, yet remains a challenge. This study aims to tackle these
problems by creating a web-based thesis and capstone archiving system designed
to make easier the project management at MIST.
The primary objectives of this study were
(1) to establish an efficient repository for the organization and storage of
thesis projects, (2) to automate the title approval process with a searchable
database that enables quicker decision-making, and (3) to enhance response
times for student inquiries related to their academic projects.
To evaluate the system’s effectiveness,
a questionnaire was distributed to ten (10) respondents, including one (1) research
director, three (3) research coordinators in each department, two (2) randomly
selected college students, and ten (10) instructors and four (4) IT experts.
The results demonstrated a positive impact, with users reporting significant
improvements in (1) the functionality of the repository for managing completed
thesis projects, (2) the organization of the automated title approval process,
and (3) the speed of responses to student inquiries.
This innovative archiving system not
only simplifies project management but also look after to a more responsive
academic environment which eventually improves the general educational
experience for students and faculty alike.
KEYWORDS: Archiving System, Capstone Projects, Thesis Management, Title Approval
Process, Repository
